With so many new productivity applications hitting the market, they each need something unique that sets them apart and fills a gap people didn’t even know existed. So many apps focus so heavily on the GTD mantra that they forget what the experience is like for someone who has no idea what GTD is. If you’re not sure about GTD and want to find out more, I recommend going to the source and checking out Getting Things Done: The Art of Stress-Free Productivity by David Allen (aff. link). Some of these apps try to be unique by “looking” different from the next one. But when it comes down to it, a visual difference only will only go so far. To be truly unique, you need to be something that no one else is.
Taskk is that something.
Taskk is currently in beta, but is truly unique and after trying it out I was blown away at just how much potential this little application has. Yes, it lets you create lists and add tasks to each list, but what it does from there is amazing. But first, creating tasks. This is a little different from it is in a lot of other productivity apps. When creating a task, there are only two things to fill in – What is it, and how long will it take. This is interesting when you look at it. When you add a task to your list of things to do, do you think of how long it will take? What if the task might take several days? Taskk makes you think about it and, if it’s going to take too long to do, you can’t create it. You need to break it down further into smaller, more targeted and specific activities.
Once you’ve broken down your tasks into small pieces, the act to get them into Taskk is very simple. Enter task name, and estimated time needed to complete and hit enter. That will add the new task to the end of the list. The next thing to do, once all your tasks are in, is to sort them. Many other productivity apps let you specify if a task has a high, medium or low priority, but this rarely gives you enough insight to decide which one to do first. What if you have five high priority tasks? Taskk is different. Forget about priorities in the traditional sense. All you need to do is rank each task in the list. If it’s super important, drag it to the top of the list. Not so important? Drag it to the bottom. Once all your tasks have been sorted the next part gives you the direction you need to get them done.
The Planner is the incredible part of Taskk. First, set a number of hours each day that you can commit to working on your tasks. You can specify any reasonable amount of time per day up to 24 hours. When you’re happy with the time you’ve allocated for each day, clicking Update Planner unleashes the beast. Taskk will look through all the tasks you have on all of your lists, look at how much time each task has been allocated and how many hours you can work each day and then plans your days for you! If a task you’ve created has been allocated more time than you’ve set for a day, the Planner will keep looking forward until it finds a day that does have enough time. The Planner is now your list, your calendar, your everything.
Often after we spend so much time adding new priorities to our lists of things to do, the sheer number of things then makes it difficult to decide which task to do next and which task after that. Taskk is the application to fix that for you. It’s one less decision you need to think about and make before you can get in and get working on your lists.
Taskk is still in beta, but you can request an invite. From what I’ve seen so far, the beta is solid. I’ve not found any issues at all. So if you’ve tried out a bunch of other productivity apps already and none of them seem to quite fit your needs, I recommend you take a look at Taskk. There is a short introductory video on the website that walks through how to use the app and, of course, there is much more to Taskk than what I’ve described here. Be sure to check out task dependencies, “not until” scheduling, shared lists and a stack of other great stuff.
Find out more about Taskk at taskk.it.